Job Details

Responsibilities

• Supervise the keeping of controlling records using double entry and accounting practices as prescribed in the Account Manual for Public School District in the State of Washington.
• Develop and implement internal auditing programs and controls.
• Supervise financial matters, accounting activity, budget and office management.
• Supervise and maintain general ledgers for district funds including: General Fund, Transportation Vehicle Fund, Debt Service Fund, Capital Projects Fund and Associated Student Body Fund.
• Supervise Grant Management to insure proper coding and recording of revenue and expenditures. Monitor expenditures to avoid cost in excess of grant award less indirect allowances.
• Calculate and enter monthly federal grant reimbursements.
• Supervise and participate in development of year-end financial statement and filing of F196.
• Supervise and participate in preparation of school district budgets for all funds and filing of F-195.
• Calculate the special education excess cost.
• Calculate the vocational expenditures and revenues.
• Calculate of levy utilization spreadsheet.
• Assist calculating the staffing projection FTE for the S-275 as it relates to the budget.
• Assist Human Resources in tracking staffing changes throughout the school year against the budget.
• Prepare schedule of financial assistance and notes to the financial statements.
• Maintain an inventory of authorized imprest checking and petty cash accounts at all locations.
• Supervise the audit of reconciliation of transmittal accounts and bank statements for General Funds, ASB Fund, and Child Nutrition.
• Supervise filing of district damage and theft reports; coordinate claims with district insurance carrier and Educational Service District Insurance Co-op.
• Supervise district record retention policy.
• Meet with building principals and department/program directors to review budgets and determine necessary adjustments.
• Provide training and assistance to secretaries to insure compliance with accounting requirements.
• Supervise Lead Accountant, Accounts Payable, Purchasing and Payroll.
• Supervise the calculation and preparation of monthly investments for all funds.
• Supervise the reconciliation of district financial activity and general ledger and Yakima County Treasurers monthly statement for all funds.
• Supervise the preparation of the district budget status report on a monthly basis for school board members.
• Supervise the preparation of journal entries for financial transactions originating with the county treasurer, banking institutions and district building/department transfers.
• Coordinates batching of monthly financial report sets.
• Supervise and review the monthly budget/financial reports for use by departments.
• Review monthly payroll for proper coding and review adjustments with the payroll department.
• Review account codes and make adjustments, if necessary, before final posting. Review any adjustments with the payroll department.
• Coordinate annual secretarial workshop.
• Develop and implement the on-line fiscal handbook.
• Serve as liaison between West Valley School District and Educational Service District #105 for data processing.
• Continue education of accounting practices, e.g., WASBO Conferences, Certification Program, etc.
• Assume other duties as directed.
• ESSENTIAL JOB FUNCTIONS: Must be able to sit for long periods of time. Ability to lift at least 20 pounds occasionally (one time a day).

MINIMUM QUALIFICATIONS

• Bachelors Degree in Business or Accounting preferred and two years of training in double entry accounting.
• A minimum of two years business office/accounting experience in a school district.
• Possess a working knowledge of Accounting Manual for Public School District in the State of Washington.
• Must have personal integrity, be able to work with others, be harmonious in relationship with co-workers, and be flexible and open to new ideas and change.