Job Details

Overview

Grants and Finance Coordinator, DoD Programs (Hybrid)

Organizational Unit
IIE Organization -> IIE US -> Department of Defense Projects

Schedule: Part Time

Education: Associate Degree

Location: Washington DC - Washington, DC 20005 US (Primary)

Travel: Less than 10%

Job Summary

The Institute of International Education (IIE) is hiring a Grants and Finance Coordinator for our Department of Defense Programs. We invite you to join a team united by a single goal: to build a peaceful, prosperous world driven by innovative solutions and mutual understanding. IIEs team members share a belief that when education transcends borders, it opens minds, enabling people to go beyond building connections to solving problems together.

Learn more about IIE and our culture here.

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Responsibilities

• Provides administrative support for language and culture focused Department of Defense (DoD) programs including The Language Flagship. These programs are implemented in partnership with U.S. universities.
• Maintains subaward recipient data in Client Relationship Management (CRM) system, following established procedures.
• Assists with the creation and processing of grant documents for technical completeness and accuracy.
• Tracks, coordinates, and processes partner invoice payments and ensures proper execution of reviewer travel and reimbursements.
• Serves as a primary point of contact and liaison with PeopleSoft (IIEs financial system) colleagues.
• Communicates regularly with relevant team members within IIE to ensure consistent awareness of work status, and that all program needs and deliverables are met on time.
• Provides logistical support for webinars, reviewer panels, and trainings.
• Initiates risk assessment requests and maintains CRM data related to grants and subcontracts.
• Performs general meeting support and logistics coordination for high profile sponsor and partner events.

Qualifications and Experience

• Education and Work Experience: Requires an Associate's degree and at least two (2) years of related work experience, or an equivalent combination of education and experience.
• Required Knowledge, Skills and Abilities: Excellent interpersonal and communication skills, both written and verbal; ability to work independently and collaboratively within a team; high level of numeracy and accuracy; interest in language and culture focused international programs; proficiency with MS Office applications including Word, Excel, Access, and Outlook; internet software and database software; U.S. citizenship and ability to obtain a Tier-1 (T1) Position of Trust for unclassified access security clearance.
• Preferred Knowledge, Skills and Abilities: Bachelors degree and two years directly relatable work experience strongly preferred.

Salary and Benefits

Hiring Range: $26,924 - $30,047. This is the set starting annualized salary for this benefits-eligible regular part-time role. This regular part-time role will be 17.5 hours per week on a flexible hybrid work schedule. Salary is determined by relevant factors including experience, knowledge, skills, abilities, internal organizational equity, and geographic region.

IIE offers a robust suite of benefits including medical, dental, and vision plans, paid time off and holidays, student loan and tuition reimbursement programs, professional development reimbursement, retirement plans, and family medical leave benefits. Please visit our careers page for further details.

Work Conditions

Work is performed in a general office setting with low noise. Job demands may require long periods of sitting and computer work, with interactions with team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.